Virtual Assistants Just Make Good Business Sense

ByDouglas Maximus

Virtual Assistants Just Make Good Business Sense

Virtual Assistants are fast becoming a popular industry. It is through education that this field is beginning to truly grow. Hopefully, someday soon people will be asking, “Who is your Virtual Assistant?” rather than “What is a Virtual Assistant?”

Virtual Assistants are the key to allowing small business owners to truly create a thriving. Before deciding to work with a Virtual Assistant there are six questions that need to be answered.

What is a Virtual Assistant?

First and foremost, you must understand what the term means. Simply put, a Virtual Assistant is a business owner who offers administrative support, virtually. The International Virtual Assistant Association defines a Virtual Assistant as “an independent entrepreneur providing administrative, creative and/or technical services. Utilizing advanced technological modes of communication and data delivery, a professional Virtual Assistant assists clients in his/her area of expertise from his/her own office on a contractual basis.”

Why would I want to work with a Virtual Assistant?

There are many advantages! First, there are no hidden costs. The Virtual Assistant takes care of his or her own expenses including office space, equipment, computers and software, and all wage-related expenses. A Virtual Assistant is not like other employees; instead, he/she becomes a member of your team and has a stake in the success of your company. If you don’t succeed they won’t succeed.

Most Virtual Assistants have many years of administrative experience and can handle a variety of tasks. Many VAs work outside of traditional business hours to provide flexibility. With a Virtual Assistant on your team, you have an opportunity to grow your business rather than just maintain it. You can get back to the things you love doing; while the tasks on your ‘TO DO’ list are looked after.

What can a Virtual Assistant assist me with?

Virtual Assistants can assist you with everything from basic administrative functions (document preparation, correspondence preparation, transcriptions services, etc.) to specialized services such as Website design and maintenance, bookkeeping, ghostwriting and editing services, marketing, and event planning. Each Virtual Assistant has his or her own skill set and services. Many have established connections with other Virtual Assistants and will contract out specialized work or direct you to another Assistant.

How do I communicate with a Virtual Assistant?

The most popular methods in communication are email and telephone; however, facsimile, courier, and postal services are often used. Many who have worked with Virtual Assistants have set up post office boxes that are accessed by the Assistant to ensure all client correspondence is handled directly by the Assistant.

Is there anything a Virtual Assistant can’t do for me?

A Virtual Assistant can perform any task that an in-house assistant can …except make your morning coffee.

About the author

Douglas Maximus administrator

Douglas Maximus is Founder and CEO of Maximus Admin Support, Africa’s most trusted team of Virtual Administrative Assistants, a company that provide tailor made virtual business solutions support systems that allow the SMEs the peace of mind to focus on the business success. Before starting his business, he spent more than 12 years as company Administrative Officer for an International Leadership Development organisation based in South Africa. After a successful career in the Training, Coaching and Mentoring sector, he and his team now helps entrepreneurs by giving them more time to focus on the big picture by taking care of the little details. Douglas enjoys trying new sports (Table tennis, anyone?) and managing a virtual administrative business. He is available for all basic administrative tasks, private consultations, training, coaching and mentoring. You can reach him at