Tag Archive VA Tasks

ByDouglas Maximus

Why Hire A Virtual Assistant?

A Virtual Assistant (VA) is a highly skilled professional who can perform a wide range of administrative and business support roles to take the pressure off your business.

At a time when internet access and download speeds are at their greatest, Virtual Assistants operate in a virtual forum and can carry out all traditional support functions saving your business time and money.

Client communication is usually conducted over the telephone or by fax or email. Documents and data are delivered through secure File Transfer Protocol (FTP), via the internet or through traditional means. Virtual Assistants are known to multi-task and are highly adaptable to suit your business needs. So why hire one? The simple answer to that is, because “A Virtual Assistant is just a mouse click away!”

Unlimited global market. Virtual Assistants fulfill secretarial and transcription roles online and can do so from any remote location. There is no need to have a Virtual Assistant physically in your office, crucially freeing up business space for you in your office. Businesses can hire Virtual Assistants from a wide range of locations and countries. This gives you a tremendous choice of skilled personnel and huge cost savings and advantages.

Frees up your time. Virtual Assistants are highly trained, highly productive personnel who are used to large volumes of output and offer quick turnaround times. They are ideally suited to pressures of deadlines and operate at a time when your business requires it, with a view to freeing up your time to increase your productivity.

VAs are Cost effective. Virtual Assistants offer an independent service to your business as and when necessary. They are not employees, you only pay for what you want, when you need it. This is a highly cost-effective option for your business, reducing the need to employ staff or pay full-time wages or taxes.

Reduce your overheads. Virtual Assistants work from home or from their own office. Virtual Assistants do not take up office space and your business can enjoy cost savings and reductions in electricity and utility bills employees accrue. You do not need to purchase additional equipment for their use, Virtual Assistants operate from fully equipped offices, using the most up to date technology. No need to incur additional postage or courier costs to outsource your work to them – telephone, fax and internet based technology provides an immediate solution.

Minimize employee obligations. A Virtual Assistant is an independent contractor, they are not engaged in a contract of employment. A Virtual Assistant is not a company employee, there are no ancillary employee taxes or benefits to be paid, providing a cost saving to your business. As Virtual Assistants are self-employed business owners they are responsible for their own taxation liabilities.

They Provide Critical cover. By engaging a Virtual Assistant, your business has the ability to outsource important work during peak periods or to meet pressurized deadlines when the need arises. Crucially a Virtual Assistant can be engaged to provide effective support and cover for staff absenteeism. A Virtual Assistant is a reliable and viable alternative to using recruitment agencies for temporary in-house staff.

Customized business service. A Virtual Assistant can fulfill the role your business requires whether it is a short time or long continuous period of engagement, either on a regular or ad hoc basis. This degree of flexibility is essential in an ever-changing business world. So whether it is a once-off digital transcription or ongoing administrative tasks, a Virtual Assistant is the most efficient solution for your business.

The diversity of Talent. Virtual Assistants come from a panoply of disciplines across the professional, business, academic, technical and support sectors. Your business can choose a Virtual Assistant according to the skill set that the task requires, whether it is highly specialized or generic. Virtual Assistants are creative thinkers and excellent problem solvers.

Outsourcing equals productive output. A dedicated Virtual Assistant is 100 percent committed to your business project. They are self-employed personnel and so are aware of the exigencies of performing tasks to deadlines. Engaging the service of a Virtual Assistant ensures that each hour of labour provided is of optimum productivity and effort.

Efficient use of time. Effective use of time management means your business can be served by a Virtual Assistant operating in a different time zone to meet your business needs. As your business day ends, a Virtual Assistant’s day can begin and this flexible time solution results in greater business efficiency and turnaround.

These are just some of the key reasons to engage a Virtual Assistant. The role of the Virtual Assistant is ever changing and ever expanding and is and will continue to play an important function in the emergence of a modern online business world.

ByDouglas Maximus

Typical Tasks Assigned to Virtual Assistants

Anyone using a Virtual Admin Assistant for the first time, you may be wondering what tasks are typically assigned to a VAA. Look no further we have a list of tasks you can outsource to your VAA.

Here is a selection of some of the typical tasks that a Virtual Admin Assistant offer. What a VAA offers, however, will obviously reflect on skills and talents, but most good VAAs will certainly offer the following:

  • Word Processing: Today’s word processing assignments are a far different kettle of fish to how they were up to the turn of the 90s. But once the advent of the PC was introduced to our day-to-day office activities, typists’ roles have taken on a whole new meaning. No longer are they expected to produce simple documentation, they are now required to produce a wider variety of work.
  • Proofreading: Why not have your outgoing material double-checked by a proofreading expert. This is probably the best investment you are likely to make. It will ensure that your copy offers excellent communication value commensurate with a successful company.
  • Editing and Formatting: This is the process of making sure your work is as attractive and presentable as possible. Such work could be a business plan for your bank manager, an application for services from another company, or how about contract work when the wording has to be very clear and exact. Are you able to present documentation that is free of errors, typos, grammatical errors? Do your documents also look very presentable? This is the time to make sure that everything your company puts out looks as professional as possible.
  • Copy Writing: What is copywriting? Copywriting is the art of assembling words on paper in such a way that they persuade or convince the reader to act in a certain way. It should be used for sales letters, marketing documentation, and other material where the reader is persuaded to respond in a certain way.
  • Technical Writing: Technical writing is used when constructing manuals, technical specification sheets, and other forms of descriptive text pertaining to product detail, usage, and reference data. Very often, products are required to be broken down into technical specifications so that manuals can be assembled and made reader-friendly.
  • Internet Research: If you need to do research particularly desktop research the services of an experience VA come in handy. Internet research specialists with many years of experience work with small businesses to assist them when they require information that is not readily available or known about.
  • Web Page Content: If you want to get visitors to your site, and keep them there, then you have to have good, relevant content to all your pages and make sure they complement each other. You cannot just slap any old content on your web site and expect the search engines to find it. It just doesn’t happen like that anymore.
  • Small business: Basic Web Design – If your small business website does not have the information the searcher is requesting, then you are simply not going to show up in the results of his search. In other words, if your web page does not contain relevant info, then you’re are pretty much overlooked by the search engines – regardless of how good you think your keyword placement is. Having the correct keywords on your page is simply not enough anymore.
  • Bookkeeping | Accounting | Bean Counter: Ah, the very heart of any business – the bean counter – who rarely gets credit for his/her bookkeeping skills. Are you tired of being stuck with the books instead of being out there making money? You could hire a Virtual Assistant bean counter.
  • Data Entry: Data entry can take many hours of your time that could be better spent elsewhere. Why not consider a Virtual Assist to do your data entry for you? This would leave you free to concentrate on the business end of making money. Data entry can start in basic form like adding sales leads to a data base, updating your client list from recent sales, making spreadsheet entries for you, filling in online forms and many other mundane tasks. Hiring a virtual assistant you can trust to do this for you ensure you get the work done quickly and affordably.
  • Admin support: Support is when you are so busy that you need a little help with your office work that is piling up with nobody to do it – and you finally decide to outsource it to a trustworthy virtually assistant. This means that you can assign any work you wish to your Virtual Assistant and he/she will complete this work for you – wherever she happens to operate from – and when done, he/she simply sends it back to you. Most communication takes place over the Internet and generally via email and attachments.
  • Real Estate Info: VAs are also able to help real estate specialists who prefer not to take on the additional staff to take care of the extra work involved. Many realtors have plenty of business and such business attracts plenty of admin work and the endless paperwork of any type of real estate transaction. With knowledge of real estate, including short sales and bank-owned sales, VAA’s can assist real estate agents who are rushed off their feet. This may be the perfect opportunity for you.

Check out how a Virtual Assistant can help your business while saving you time and money.